|
PMP
Professional Meeting Planners
Events Management
Delegations
Groups handling
Contact us
|
|
DELEGATIONS to International Congresses or Meetings
Sending delegations of participants to events abroad involves several items which are very important in the investment vs. return ratio.
In order to obtain the best return on the investment, we apply our “know-how” and logistics so that participants may have an excellent and productive experience.
BEFORE THE EVENT
Communications focused on institutional marketing with the participants
We shall send by e-mail:
- Invitations to schedule the event.
- General information about flights, ground transportation, defined Hotel, Venue of the Meeting, etc..
- Information request for registration.
- Program of the Meeting.
- Reconfirmation of attendance, flight itinerary.
- On-going program updates.
Registrations at the event Secretariat.
Pre- registration at the venue for handling the Welcome Packages in advance
by our Representatives
DURING THE EVENT
Accommodation-Registration
Guests Pre-check in at the designated hotel.
Handling of registration and Congress Package at Hotel.
Specification of expenses management.
Coordination with the Company for social events.
Transportation
Coordination and control of every transfer, including shuttle to the event.
Exhibition Booths
Follow-up of assembly.
Follow-up of the material sent for distribution.
Coordination with the supplier of pick-up and delivery of the left over material.
POST-EVENT
Accounts consolidation
Control of direct invoicing of contracted vendors.
Total event’s expenses list.
This system ensures that measurable results can be captured and used as a future leverage.
Distribution of thank-you letters for their assistance.
Follow-up of corporate news related to the purpose of the meeting.
|
|
|
