Planning and sourcing
SARASQUETA works with those in charge to design the event outline. By means of our industry relationships and expertise, we survey the best options matching the event requirements.
A professional of our team will serve as coordinator of the event management.

Program Management
The focus of our work in developing the program is centered on the message seeking to be communicated, so that it is perceived during all the activities and situations the participants are involved in.

As our staff shall be in charge of the event management, this ensures that no details will be left at random.
A non-inclusive list of our management skills includes:
Invitations – Communications with Speakers and Attendees – Registration process – Arrival and departure lists, Rooming lists, maintenance and production - Group transportation management – Coordination with the travel agency – Sourcing and control of suppliers in general – Critical Paths of Operation - Database and Budget management.

Budget
We develop a customized budget which facilitates an easy decision making process, cost comparison, flexibility and control over your program, by presenting a clear and comprehensive budget format.
The costs are broken down in separate categories such as: accommodation, catering, meeting rooms, technical equipment, social and off-site activities, etc.
Pre-budgeting research includes base costs, taxes, gratuities, conversion rates, etc.

On-site Management
Throughout the entire event, you will be able to focus on the purpose of your meeting, since SARASQUETA takes care of its management.
According to the type of event, our Operations Center at the venue handles the coordination of transportation services to the event, management of Client’s Hospitality / Registration Desk, assistance to Speakers, meeting rooms, coordination of all of the presentations / office service requirements at the venue, etc.

Post-meeting analysis
Surveys collection – processing and presentation of conclusions.

Accounts consolidation

Vendors Control with post down-payment direct collection from the client.
Total event’s expenses list.
This system ensures that measurable results can be captured and used as a future leverage.